Many real-life decision-making situations have several conflicting criteria that need to be considered at the same time.
It may be hard to choose, but if my team is great at prioritizing tasks, I can deal with a lot of missed tasks, some distractions, and too many meetings.
The better managers in this world know how to get the best from their teams. They can analyze their team’s strengths and weaknesses, and delegate tasks to team members who have the capabilities to carry them out.
A Prioritization Matrix is a decision-making method that allows selecting the most appropriate alternative after evaluating multiple conflicting criteria.
This is what we had implemented in our organization and within my Team.
In other way,
Urgent Vs. Important?
Urgency of a task is largely governed by deadlines. Belongs To DO.
Importance of a task is decided by the impact or significant change it can have on your life or an organization.
Urgency is driven by external factors like deadlines.
Importance is more of an introspective(thoughtful) exercise
What you consider important can differ from what others consider as important.
In case everything is urgent and important?
Hear comes: "Prioritization"
The action or process of deciding the relative importance or urgency of a thing or things.
Set Priority Methods,
Ultimately prioritize your tasks will depend on the nature of your job and your personal work style, but there are a few common task prioritization methods that might work for you.
1. Eisenhower Decision Matrix
- You sort tasks only based on urgency and importance but it’s not tells the order.
2. Eat the Frog
3. ABCDE Method
4. Chunking
3. ABCDE Method
4. Chunking
When you have two frogs to eat, eat the ugliest one first or
“If it’s your job to eat a frog, it’s best to do it first thing in the morning.”
Get the biggest, ugliest task out of the way as soon as you can, and the rest will come easily.
ABCDE method
Separate tasks with similar priorities using the ABCDE method.
Differentiating between tasks that feel like they’re on the same level of importance
Here’s how it works,
Go through your list and give every task a letter from A to E (A being the highest priority).
For every task that has an A, give it a number which dictates the order you’ll do it in.
Repeat until all tasks have letters and numbers.
How to set priority?
Here’s where Brian Tracy’s ABCDE method works wonders. Instead of keeping all tasks on a single level of priority, this method offers two or more levels for each task.
Combined Eat The Frog and ABCDE Method,
The ABCDE method works well when combined with Eat the Frog.
Eat The Frog says “Get the biggest, ugliest task first”
ABCDE says “Assign each task a letter value according to its level of importance”
If you start your day off with your A and B tasks, then you can spend the rest of your day on tasks with lower importance, like C, D, and E.
How To set level of importance:
Ugliest task
Dependent task
Lets, we have following task’s and complete in 10 days sprint –
According To Eisenhower Matrix all are “DO” tasks i.e. important and urgent,
- Essential Testing
- Defect Verification
- Regression Testing
- Execute API Auto
- Creating Test Cases for new features
- Upgrade Testing
- Installation Testing
- Device App. Testing
Live workshop: Eat The Frog,
Live workshop: ABCDE Method,
Live workshop: Combined Method,
Live workshop: Final Combined Method,
- Use Eat the Frog Method
- Based on weighted and complexity.
- Use ABCDE Method
- Always put the dependent task’s on priority.
- Assign each task a letter value.
- Combine both to set your priority.
When you clearly prioritize your work, you can increase productivity, better manage your time, and feel confident that you’ll hit your deadlines—every time.
